Sample Procurement Documents

ARCIT is here to assist our communities in all aspects, and therefore have posted sample procurement templates and documents for grant opportunities your community may be applying.

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DISCLAIMER: The documents are templates and should not be cut and pasted as a whole without making sure that each element in any given document is needed for the users’ particular situation, and that every element of the users’ particular situation is covered in the document. Templates are never 100% applicable for every user, therefore please use the documents at your own risk.

Questions and comments about the posted sample procurement documents should be directed to info@arcit.org.

Click on a title below to view more information regarding grant templates pertaining to the corresponding entity.

American Rescue Plan (ARP) Act +

1.-ARP Act RFP Procurement Instructions

2.-ARP Act RFP Ad

3.- ARP Act RFP Packet

4.- ARP Act RFQ Procurement Instructions

5.- ARP Act RFQ Ad

6.-ARP Act RFQ Packet

7. ARP Act RFQ Hiring Resolution

A.-Administrators_HUB_List

B.-Administrators_LSA_List

C.-Engineering_HUB_List

D.-Engineering_LSA_List

E.-Regional (COG) Engineers List

Local Hazard Mitigation Plan Program (LHMPP) +

1.- CDBG-MIT LHMPP RFP Procurement Guidance

2.- CDBG-MIT LHMPP RFP Ad

3. CDBG-MIT LHMPP RFP Packet

4.-CDBG-MIT LHMPP- RFP Hiring Resolution

Texas Department of Housing and Community Affairs CDBG - CV Communities Resiliency Program (CRP)/RFP and Q Package +

1.-CDBG-CV (CRP) RFP Procurement Instructions

2.- CDBG-CV (CRP) RFP Ad

3. CDBG-CV (CRP) RFP Packet

4.-CDBG-CV (CRP)- RFP Hiring Resolution

5.-CDBG-CV (CRP) RFQ Procurement Guidance

6.- CDBG-CV (CRP) RFQ Ad

7.-CDBG-CV (CRP) RFQ Packet

8.- CDBG-CV (CRP) RFQ Hiring Resolution

9. Admin & Engineering Fees TDA

Texas Department of Agriculture (TDA) TXCDBG RFP +

1. RFP TxCDBG Planning Procurement Guidance

2. RFP TxCDBG Planning Packet

3. RFP Planning Newspaper Ad

4. TDA-Pre-Qualified-Administrators-List

5. HUB Certified Administrators List

6. CMBL Administrators List

7. LSA Administrators List

8. LSA Planners List

2 CFR 200 Procurement Policies & Procedures with App. 2 and GLO Checklist +

PROCUREMENT POLICIES & PROCEDURES

GLO Procurement Checklist

Harvey-Cost Analysis Data 2020-06-30

2016-flood-Cost Analysis Data 2020-06-30

2015-floods-Cost Analysis Data 2020-06-30

RESTORE RFP & RFQ +

1. RESTORE Program RFP Procurement Instructions

2. RESTORE Program RFP Ad

3. RESTORE Program RFP Packet

4. RESTORE Program RFP Hiring Resolution

5. RESTORE Program RFQ Procurement Instructions

6. RESTORE Program RFQ Ad

7. RESTORE Program RFQ Packet

8. RESTORE Program RFQ Hiring Resolution

CDBG MIT-MOD +

1. COG-MOD RFP Procurement Instructions

2. COG-MOD RFP Ad

3. COG-MOD RFP Packet

4. COG-MOD RFP Hiring Resolution

5. COG-MOD RFQ Procurement Instructions

6. COG-MOD RFQ Ad

7. COG-MOD RFQ Packet

8. COG-MOD RFQ Hiring Resolution

Administrative & Engineering Firms Listing +

Administrators_HUB_List

Administrators_LSA_List

Administrators_Pre-Qualified_TDA

Engineering_HUB_List

Engineering_LSA_List

Regional (COG) Engineers List

2018 Flood & 2019 Flood & Imelda +

2019 Flood & Imelda

1. 2019 Floods and TS Imelda RFP Procurement Instructions

2. RFP_Public Notice_2019 Floods and TS Imelda

3. 2019 Floods and TS Imelda RFP Packet

4. RFP_Hiring Resolution_2019 Floods and TS Imelda

5. 2019 Floods and TS Imelda RFQ Procurement Instructions

6. RFQ_Public Notice_2019 Floods and TS Imelda

7. 2019 Floods and TS Imelda RFQ Packet

8. RFQ_Hiring Resolution_2019 Floods and TS Imelda

2018 Flood

1. 2018 Floods RFP Procurement Instructions

2. RFP_Public Notice_2018 Floods

3. 2018 Floods RFP Packet

4. RFP_Hiring Resolution_2018 Floods

5. 2018 Floods RFQ Procurement Instructions

6. RFQ_Public Notice_2018 Floods

7. 2018 Floods RFQ Packet

8. RFQ_Hiring Resolution_2018 Floods

Texas General Land Office (GLO) CDBG MIT - Request for Qualifications (RFQ) Guidance +

A. GUIDANCE - Request for Engineering Services - CDBG MIT

B. Public-Notice RFQ Engineerig-CDBG-MIT

C. PACKAGE - RFQ-CDBG-MIT

D. Engineering Hiring-Resolution-CDBG-MIT

Engineering-HUB-List

Regional (COG) Engineers List

Texas General Land Office (GLO) CDBG-MIT Infrastructure Program +

1. RFP-CDBG-MIT-Procurement-Guidance (1)

2. RFP Public-Notice-CDBG-MIT

3.-RFP-CDBG-MIT-Package

4. RFP Hiring Resolution CDBG-MIT

5. TxCDBG - Admin Prequalified Professional Services listing

6. CMBL-Administrators-List

7. DBE-Administrators-List

8. HUB-Certified-Administrators-List (1)

9. LSA-Administrators-List

FEMA Public Assistance Procurement +

1. RFP FEMA Public Assistance Procurement-Guidance

2. RFP Newspaper Advertisement -FEMA-Public-Assistance-Management

3. RFP Package FEMA Public Assistance

4. RFQ FEMA Public Assistance Procurement Procedures

5. Newspaper Advertisement -FEMA-Public-Assistance-Engineering

6. RFQ Package FEMA Public Assistance

7. TDA Pre-Qualified Administrators List

8. LSA Administrators List

9. HUB Certified Administrators List

10. CMBL Administrators List

11. Regional (COG) Engineers List

12. LSA Engineers List

13. HUB Engineers List

2020 TxCDBG Colonia Templates / Sample Documents +

Colonia Construction Fund (CF) RFP/RFQ documents -

1. RFP-Colonia-Construction-Procurement-Guidance

2. RFP Colonia Construction Newspaper Advertisement

3. RFP Colonia Construction Packet

4. RFQ-Colonia-Construction-Procurement-Guidance

5. RFQ Colonia Construction Newspaper Advertisement

6. RFQ Colonia Engineering Packet

7. TDA Pre-Qualified Administrators List

8. LSA Administrators List

9. CMBL Administrators List

10. HUB Certified Administrators List

11. LSA Engineers List

12. HUB Engineers List

13. Regional (COG) Engineers List

Colonia Planning -

RFP Colonia Planning Newspaper Advertisement

RFP Colonia Planning Packet

RFP-Colonia-Planning-Procurement-Guidance (1)

Hurricane Harvey CDBG-DR Procurement Templates +

CDBG-DR Procurement Guidance (Word)

CDBG-DR Admin Procurement Templates Word

Public Notice - CDBG-DR RFP (Word)

Certified HUB Administrators List (Excel)

CMBL Administrators List (Excel)

TxCDBG 2018 Administrator List (Excel)

Sample Cost & Price Analysis (Word)

HMA Procurement Templates +

1. RFP HMA_Procurement-Guidance

2. RFP HMA_Management-Packet

3. RFP HMA_Management-Advertisement

4. RFP HMA_Hiring-Resolution

5. RFP HMA_Planning-Packet

6. RFP HMA_Planning-Advertisement

7. RFQ HMA_Engineering-Advertisement

8. RFQ HMA_Engineering-Packet

9. RFQ HMA_Hiring-Resolution

2020-2022 TxCDBG Community Development Fund +

The Texas Department of Agriculture (TDA) has specific procedures communities must follow for RFPs less than $50,000 or Phase 2. The document below includes general instructions for this type of procurement.

TxCDBG-Admin-Procurement-Instructions-CDBG Programs (2)

2020-2022 TxCDBG RFQ - Engineering Request for Qualifications +

A. RFQ CDBG Procurement Procedures Instructions

B. RFQ Newspaper Ad CDBG

C. RFQ Packet for CDBG Programs

D. Hiring Resolution - Engineer - CDBG

E. RFP_RFQ Ad Combination CDBG

F. Regional (COG) Engineers List

G. HUB Engineers List

H. LSA Engineers List

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